Four governance committees work together to create an overall framework for decision-making, prioritizing, funding, and implementing UCLA’s information technology projects and initiatives. They are the Information Technology Planning Board (ITPB), Common Systems Group (CSG), Committee on Information Technology Infrastructure (CITI), and the Faculty Committee on Educational Technology (FCET). For any given project or initiative, a committee of functional sponsors is formed to drive the project programmatically. Planning documents that summarize this governance structure are:
|IT Governance Chart||(PDF File)|
|IT Governance Roles and Memberships||(PDF File)|
UCLA has finalized the major organizational and process components of its IT decision-making and budget structure and process with broad executive commitment. The organization involves six standing committees providing key input on project and policy direction, project scope, impact and value, business models, resources and priorities.
Through a process established and overseen by the Information Technology Planning Board (ITPB) and managed by the Office of Information Technology, a collection of projects, each with executive sponsorship, forms the recommendations on UCLA’s IT portfolio of campus-wide projects. The strategic, tactical and technical recommendations of these committees provide key campus input to the executive sponsorship on project definition and budget. Once finalized the IT portfolio becomes a set of project and budget recommendations that are submitted to the Chancellor, Executive Vice Chancellor and Vice Chancellor for Budget and Planning. There are six standing committees.
Two committees are responsible for integrated, campus-wide recommendations on strategy and policy, budget and business, and technology, respectively:
The Information Technology Planning Board (ITPB), a joint faculty senate-administrative committee is charged with strategic planning and policy recommendations. The ITPB reviews the portfolio of institutional information technology projects to determine the strategic balance of overall resource expenditures vs. campus priorities and coordination of initiatives across Areas of Emphasis.
The Common Systems Group (CSG) is responsible for preliminary assessment, technical planning, policy, integration, impact and infrastructure assessment in conjunction with the Office of Information Technology (OIT). It is appointed by the Associate Vice Chancellor, Information Technology and members are Academic and Administrative IT Directors.
Two other committees are responsible for focused recommendations about three specific campus IT Areas of Emphasis: 1) campus wide productivity applications and common infrastructure, 2) instruction, and 3) research:
The Committee on Information Technology Infrastructure (CITI) originated as the Enterprise Computing Committee (ECC) which brought together the Vice Chancellors involved with Information Systems Transitional Infrastructure Plan (ISTIP) funding and projects. It is responsible for strategic and tactical planning, operational policy, and business and cost allocation models. The CITI is appointed by the Executive Vice Chancellor on behalf of the Deans and Vice Chancellors and members are academic and administrative directors responsible for business and fiscal aspects of IT applications and infrastructure.
The Faculty Committee on Educational Technology (FCET) is responsible for strategic and tactical planning, policy, and IT infrastructure for Educational Technology. It is appointed jointly by the Vice Provost of Undergraduate Education and the Associate Vice Chancellor, Information Technology, and members are faculty and staff in the College and Professional Schools.
The Office of Information Technology (OIT), in coordination with the IT Planning Board (ITPB) and the Common Systems Group (CSG) has established a methodology and processes for initiation, assessment, planning, review and implementation for campus-wide IT projects and IT policy review procedures.
|Pre-Implementation Institutional Project Assessment Process||(PDF File)|
|Project Development Flow for High Impact Campus-wide Projects||(PDF File)|
|Project Development Flow for High Impact Campus-wide Projects – Process Details||(PDF File)|
|An Overview of IT Project Governance||(PDF File)|
|Seven Functional Areas||(PDF File)|