IT Governance
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Institutional IT Planning and Decision-Making Bodies
UCLA has finalized the major organizational and process components
of its IT decision-making and budget structure and process with
broad executive commitment. The organization involves six standing
committees providing key input on project and policy direction,
project scope, impact and value, business models, resources and
priorities.
Through a process established and overseen by the Information
Technology Planning Board (ITPB) and managed by the Office of
Information Technology, a collection of projects, each with executive
sponsorship, forms the recommendations on UCLA’s IT portfolio
of campus-wide projects. The strategic, tactical and technical
recommendations of these committees provide key campus input to
the executive sponsorship on project definition and budget. Once
finalized the IT portfolio becomes a set of project and budget
recommendations that are submitted to the Chancellor, Executive
Vice Chancellor and Vice Chancellor for Budget and Planning. There
are six standing committees.
Three committees are responsible for integrated, campus-wide
recommendations on strategy and policy, budget and business, and
technology, respectively:
The Information
Technology Planning Board (ITPB), a joint faculty
senate-administrative committee is charged with strategic planning
and policy recommendations. The ITPB reviews the portfolio of
institutional information technology projects to determine the
strategic balance of overall resource expenditures vs. campus
priorities and coordination of initiatives across Areas of Emphasis.
The Information Technology Coordinating Committee (ITCC)
is responsible for finalizing campus wide IT project, operating
model and budget recommendations to the Chancellor and Executive
Vice Chancellor. It is appointed by the Executive Vice Chancellor
and members are representatives of Deans and Vice Chancellors,
the Chair of the ITPB, and the Associate Vice Chancellor, Information
Technology.
The Common
Systems Group (CSG) is responsible for preliminary
assessment, technical planning, policy, integration, impact and
infrastructure assessment in conjunction with the Office of Information
Technology (OIT). It is appointed by the Associate Vice Chancellor,
Information Technology and members are Academic and Administrative
IT Directors.
Three other committees are responsible for focused recommendations
about three specific campus IT Areas of Emphasis: 1) campus wide
productivity applications and common infrastructure, 2) instruction,
and 3) research:
The Committee
on Information Technology Infrastructure (CITI) originated
as the Enterprise Computing Committee (ECC) which brought together
the Vice Chancellors involved with Information Systems Transitional
Infrastructure Plan (ISTIP) funding and projects. It is responsible
for strategic and tactical planning, operational policy, and business
and cost allocation models. The CITI is appointed by the Executive
Vice Chancellor on behalf of the Deans and Vice Chancellors and
members are academic and administrative directors responsible
for business and fiscal aspects of IT applications and infrastructure.
The Faculty
Committee on Educational Technology (FCET) is responsible
for strategic and tactical planning, policy, and IT infrastructure
for Educational Technology. It is appointed jointly by the Vice
Provost of Undergraduate Education and the Associate Vice Chancellor,
Information Technology, and members are faculty and staff in the
College and Professional Schools.
These six committees work together to create an overall framework
for decision-making, prioritizing, funding, and implementing UCLA’s
information technology projects and initiatives. For any given
project or initiative, a committee of functional sponsors is formed
to drive the project programmatically. Planning documents that
summarize this governance structure are:
IT Process
The Office of Information Technology (OIT), in coordination with
the IT Planning Board (ITPB) and the Common Systems Group (CSG)
has established a methodology and processes for initiation, assessment,
planning, review and implementation for campus-wide IT projects
and IT policy review procedures. Those processes are currently
being tested against several high-impact campus-wide projects,
including: Data Warehouse, Degree Audit, Enterprise Directory,
and Student Records Database Rationalization.
